CONSTRUCTION AND REHABILITATION OF CHITAWO PRIMARY SCHOOL BLOCKS

Tender Overview

NTCHISI DISTRICT COUNCIL INVITATION FOR BIDS DATE OF ISSUE: 2nd November, 2026 REQUEST FOR QUOTATION FOR WORKS IN NTCHISI DISTRICT Ntchisi District Council has received funds from the World Bank under Regional Climate Resilience Program for Eastern and Southern (RCRP 2) in its 2026/2027 Financial Year budget and intends to spend part of the funds through construction works as outlined in the table below: LOT NO. DESCRIPTION OF CONSTRUCTION WORKS LOCATION PROCUREMENT REFERENCE NUMBER NCIC CATEGORY SITE VISIT DATE Lot 1 RECONSTRUCTION OF CHITAWO PRIMARY SCHOOL BLOCKS CHITAWO MW-NSDC-565038-CW-RFB 500 Million 2nd November, 2026 Ntchisi District Council now invites sealed bids from eligible bidders. Bidding will be conducted through open tendering procedures under National Competitive Bidding (NCB) procedures as specified in the Malawi Public Procurement and Disposal of Assets Act 2017 and Regulations of the Government of the Republic of Malawi, and are open to all Contractors/bidders from Eligible Source as defined in the Bidding Documents. Interested eligible bidders may obtain further information from Ntchisi District Council Offices; attention – Procurement and Disposal Officer on email: [ enefulaye@gmail.com ], soft copies of the bid document maybe shared upon request by interested bidders. and inspect the bidding documents at the address given below from 08:00 to 12:00; 13:00 to 16:00 hour’s local time (Monday to Friday, except national public holidays). A complete set of Bidding Documents in English may be purchased by interested bidders upon payment of a non-refundable fee of MK20,000.00 . The method of payment will be cash. The Bidding Documents will be collected by the interested bidder. The procurement entity will hold a pre-bid meeting and site visit on 4th November, 2026 at the DC’s Complex at 08:30am Bids must be valid for Thirty days after bid opening and must be delivered to the address in 9(c) and deposited in a box marked “IPDC Tender Box” that is placed at the Entrance to Ntchisi District Commissioner’s Offices at or before 10.00 Hours Local Time on Monday 23rd November, 2026 . All Bids will be opened in the presence of the bidder’s representative at Ntchisi Education office Conference Hall (You will be updated if there will be any changes). Late bids will be rejected. It is the responsibility of each Bidder to ensure that bids are submitted in accordance with “Instructions to Bidders” in the bidding documents as non-compliance to the instructions will lead to disqualification and rejection of the bid. a) Documents may be inspected, and issued at: The Procurement & Disposal Unit, Ntchisi District Council, P.O. Box 1, Ntchisi. b) Documents will be paid for at Cash Office Ntchisi District Council Ntchisi c) Documents must be submitted to The Chairperson, Internal Procurement & Disposal of Assets Committee, Ntchisi District Council, P.O. Box 1, Ntchisi Tel: Cell: 0999 291226 enefulaye@gmail.com/jemusij@gmail.com/ andrewchizimati@gmail.com

Eligibility Criteria & Mandatory Certifications

Verify specific supplier qualification criteria in the official tender notice.

Tender Rules & Bidder Preparation Checklist

The issuer’s tender notice and bidding documents are the controlling rules. The checklist below is a preparation aid, not a claim that every item is mandatory for this tender.

• Confirm the tender is still open and check the exact closing date, time and timezone.
• Read the complete specification, terms of reference, contract conditions and every addendum or clarification.
• Confirm eligibility for your country, legal entity, industry, registration class and any joint-venture or local-partner rules.
• Check all mandatory briefings, site visits, samples, demonstrations and pre-bid questions deadlines.
• Prepare every issuer-required form, company registration record, tax/compliance evidence, declarations, references and financial or technical schedules that apply.
• Check required licences, professional registrations, insurance, certifications, local-content or preference rules where stated.
• Follow the exact submission channel, file format, envelope separation, language, signatures, bid validity and packaging instructions.
• Confirm bid security, tender fees, performance guarantees and payment conditions only where the official documents require them.
• Submit before the deadline and retain the submission receipt or proof of delivery.

Submission Instructions & Documents

Follow the issuing organisation’s official submission procedures before the closing date and time.