Scaling Up, Upgrade and Maintenance of the Bomalathu E-Services and Data Exchange Platform (Bomalathu Version 3)

Tender Overview

Digital Malawi Acceleration Project GRANT: IDA-E338-MW PROJECT NUMBER: P505095 Request for Proposal Information Systems (Design, Supply and Installation) (Without Prequalification) Purchaser : The Public Private Partnership Commission Project : Digital Malawi Acceleration Project Contract title : Scaling Up, Upgrade and Maintenance of the Bomalathu E-Services Portal (Bomalathu Version 3) Country : Malawi Grant No.: IDA-E338-MW RFP No: MW-PPPC-554952-GO-RFP Issued on: 19 October 2026 1. The Government of Malawi has received financing from the World Bank toward the cost of the Digital Malawi Acceleration Project and intends to apply part of the proceeds toward payments under the contract for Scaling Up, Upgrade and Maintenance of the Bomalathu E-Services Portal (Bomalathu Version 3). For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit. 2. The Public Private Partnership Commission now invites sealed Proposals from eligible Proposers for Scaling Up, Upgrade and Maintenance of the Bomalathu E-Services Portal (Bomalathu Version 3) as follows: Lot No. Description of Goods or Related Service Quantity Delivery Period 1 Scaling Up, Upgrading and Maintenance of the Bomalathu eServices Portal (Version 3) 40 Citizen Facing e-Services 32 Months 3. The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2025, Seventh Edition (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations. 4. Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors): 70% and for Bid cost: 30%. 5. Interested eligible Proposers may obtain further information from Public Private Partnership Commission and inspect the bidding document during office hours 08:00 to 16:00 hours at the address given below 10(a) 6. The request for proposals document in English may be purchased by interested eligible Proposers upon the submission of a written application to the address below and upon payment of a nonrefundable fee of Malawi Kwacha Twenty Thousand (MWK20,000.00). The method of payment will be cash or Bank Certified Check or direct payment to the following Bank Account: Bank Name:         Standard bank Branch:             Blantyre Main Account Type:       Current account Account number:     9100001488942 Document will be sent by electronic mail to registered bidders or downloaded from the following Website: https://www.pppc.mw/procurement/adverts 7. Proposals must be delivered to the address below at 10b on or before 1st December 2026 at 10:00 am Local Time . Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below at 10c on 1st December 2026 at 10:00 am Local Time. All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening. 8. All Proposals must be accompanied by a Proposal-Securing Declaration 9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document. 10. The address (es) referred to above is (are): a). Address for Inspection of Bidding Documents The Procurement and Disposal Unit The Public Private Partnership Commission 2nd Floor, Livingstone Towers P.O. Box 937 Blantyre Malawi Tel :+265 (0) 111 823 655 Fax :+265 (0) 111 824 248 E-Mail : procurement@pppc.mw b). Address for Bid Submission The Chairperson Internal Procurement and Disposal Committee The Public Private Partnership Commission 2nd Floor, Livingstone Towers P.O. Box 937 Blantyre Malawi c). Address for Bid Opening The PPPC Boardroom 2nd Floor, Livingstone Towers P.O. Box 937 Blantyre Malawi

Eligibility Criteria & Mandatory Certifications

Verify specific supplier qualification criteria in the official tender notice.

Tender Rules & Bidder Preparation Checklist

The issuer’s tender notice and bidding documents are the controlling rules. The checklist below is a preparation aid, not a claim that every item is mandatory for this tender.

• Confirm the tender is still open and check the exact closing date, time and timezone.
• Read the complete specification, terms of reference, contract conditions and every addendum or clarification.
• Confirm eligibility for your country, legal entity, industry, registration class and any joint-venture or local-partner rules.
• Check all mandatory briefings, site visits, samples, demonstrations and pre-bid questions deadlines.
• Prepare every issuer-required form, company registration record, tax/compliance evidence, declarations, references and financial or technical schedules that apply.
• Check required licences, professional registrations, insurance, certifications, local-content or preference rules where stated.
• Follow the exact submission channel, file format, envelope separation, language, signatures, bid validity and packaging instructions.
• Confirm bid security, tender fees, performance guarantees and payment conditions only where the official documents require them.
• Submit before the deadline and retain the submission receipt or proof of delivery.

Submission Instructions & Documents

Follow the issuing organisation’s official submission procedures before the closing date and time.