Supply and Delivery of Laboratory Equipment for the Central Materials Laboratory

Tender Overview

ROADS AUTHORITY Specific Procurement Notice Request for Bids (RFB) RESILIENT AND STRATEGIC TRANSPORT OPERATIONAL ENHANCE PROJECT (RESTORE) TENDER NO. MW-RA-568592-GO-RFB (One-Envelope Bidding Process, Without Prequalification) Employer: Roads Authority Project: Resilient and Strategic Transport Operational Enhancement (Restore) Project (P500625) Contract title: Supply and delivery of Laboratory Equipment for The Central Materials Laboratory Country: Republic of Malawi Grant No.: IDA- V5160 RFB No: MW-RA-568592-GO-RFB Issued on: 8th October, 2026 1. The Government of Republic of Malawi has received financing from the World Bank toward the cost of the RESILIENT AND STRATEGIC TRANSPORT OPERATIONAL ENHANCE PROJECT (RESTORE)– Project ID: P500625 and intends to apply part of the proceeds toward payments under the contract for Supply and delivery of Laboratory Equipment for The Central Materials Laboratory. “For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing.” 2. The Roads Authority on behalf of the Ministry of Transport and Public Works now invites sealed Bids from the eligible bidders for Supply and delivery of Laboratory Equipment for The Central Materials Laboratory. The RfB provides a list of the equipment required with a delivery period is 90days and consist of: Lot No. Description 1 Multi-purpose Drilling Rig with accessories; 2 Tracked Cable Percussion Drilling Rig (SPT-Ready), complete with tooling and accessories; 3 Universal Testing Machine (UTM) – 2000kN capacity – for steel and concrete strength testing; System for Calibration of Compression, Tension & CBR Machines 4 Double Cabin 4x4 Pick-up; 10-ton Boom Truck/10 Tonne truck (Hiab) with mounted back crane. 3. Bidding will be conducted through International Competitive Procurement using Request for Bids (RFB) as specified in the World Bank's Procurement Regulations for IPF Borrowers, Procurement in Investment Project Financing, Goods, Works, Non-Consulting and Consulting Services, Fifth Edition, September 2025 ("Procurement Regulations"), and is open to all eligible Applicants as defined in the Procurement Regulations. 4. Interested eligible Bidders may obtain further information from Roads Authority, Procurement Manager , Attention: Email: ipc@ra.org.mw and inspect the bidding documents during office hours between 08:00 to 12:00 in the morning and 13:00 to 16:00 in the afternoon from Monday to Friday, except public holidays at the address given at the end of this RFB. 5. The Bidding documents in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of MWK180,000.00 (Malawian Kwacha: One hundred eighty thousand only) or USD 100.00 (United States Dollar: Hundred only). The method of payment will be Bank deposit at the NBS Bank account indicated below. The Bank deposit should be cash or bank certified cheque. The documents will be distributed by e-mail or downloaded from the following authorised websites www.ra.org.mw For local currency Bank: NBS Bank Account name: Roads Authority Account number: 20991453 Branch: Capital City Service Centre For Foreign currency Bank: NBS Bank Account name: Roads Authority Account number: 21000574 Branch: Capital City Service Centre SWIFT Code: NBST MWMW 6. Bids must be delivered to the address at the end of this RFB on or before 10:00 Central African Time (CAT) Hours 9th November, 2026 . Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “ORIGINAL BID,” and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address at the end of this RFB at Roads Authority Headquarters Boardroom at 10:00 CAT Hours 9th November, 2026. 7. All Bids must be accompanied by a Bid Security as follows: Lot No. Description Bid Security 1 Multi-purpose Drilling Rig with accessories; MWK16,000,000.00 (Malawian Kwacha: Sixteen million only) or US$9,000.00 (United States Dollars: Nine thousand only) 2 Tracked Cable Percussion Drilling Rig (SPT-Ready), complete with tooling and accessories; MWK16,000,000.00 (Malawian Kwacha: Sixteen million only) or US$9,000.00 (United States Dollars: Nine thousand only) 3 Universal Testing Machine (UTM) – 2000kN capacity – for steel and concrete strength testing; MWK14,000,000.00 (Malawian Kwacha: Fourteen million only) or US$7,500.00 (United States Dollars: Seven thousand Five Hundred only) System for Calibration of Compression, Tension & CBR Machines 4 Double Cabin 4x4 Pick-up; MWK8,000,000.00 (Malawian Kwacha: Eight million only) or US$4,500.00 (United States Dollars: Four thousand Five Hundred only) 10-ton Boom Truck/10 Tonne truck (Hiab) with mounted back crane. 8. All Bids must be accompanied by a Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH) Declaration. 9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document. 10. The address (es) referred to above is: The Chief Executive Officer Roads Authority, Functional Buildings, Room No. 21 Off John Chilembwe Road Private Bag B346 Lilongwe 3, Malawi Attention: Procurement Manager Email: ipc@ra.org.mw and copy akalonde@ra.org.mw / ckauma@ra.org.mw Website: www.ra.org.mw;

Eligibility Criteria & Mandatory Certifications

Verify specific supplier qualification criteria in the official tender notice.

Tender Rules & Bidder Preparation Checklist

The issuer’s tender notice and bidding documents are the controlling rules. The checklist below is a preparation aid, not a claim that every item is mandatory for this tender.

• Confirm the tender is still open and check the exact closing date, time and timezone.
• Read the complete specification, terms of reference, contract conditions and every addendum or clarification.
• Confirm eligibility for your country, legal entity, industry, registration class and any joint-venture or local-partner rules.
• Check all mandatory briefings, site visits, samples, demonstrations and pre-bid questions deadlines.
• Prepare every issuer-required form, company registration record, tax/compliance evidence, declarations, references and financial or technical schedules that apply.
• Check required licences, professional registrations, insurance, certifications, local-content or preference rules where stated.
• Follow the exact submission channel, file format, envelope separation, language, signatures, bid validity and packaging instructions.
• Confirm bid security, tender fees, performance guarantees and payment conditions only where the official documents require them.
• Submit before the deadline and retain the submission receipt or proof of delivery.

Submission Instructions & Documents

Follow the issuing organisation’s official submission procedures before the closing date and time.